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Finance Grants Accounting Specialist | Grants Accountant – Grant Funded
Finance Grants Accounting Specialist
Location: Memphis, Tennessee
Reports To: Director Finance – Grants
Purpose:
The Greater Memphis Chamber serves as the Administrator and Fiscal Agent for the Greater Memphis Workforce Development Board (GMWDB) which leads the way in connecting job seekers and employers, providing skills training and work opportunities for youth and adults, analyzing, and sharing data to educate the public on workforce needs, and aligning community partners around workforce initiatives to help make Greater Memphis a place of economic opportunity for all. As a key member of the team, you will play a pivotal role in supporting the local workforce development initiatives and fiscal components of the Greater Memphis Region Workforce Development Board.
Position Overview:
The grants accounting specialist GAS) is responsible for providing support to the grants fiscal management team by performing various financial activities within the organization. This role involves receiving and analyzing payable and receipts documentation for mathematical accuracy, completeness, and validity. The GAS will work closely with the finance team to support the organization by performing data entry for financial systems and spreadsheets. Assist with the preparation of weekly, monthly, quarterly and annual financial reports.
GAS Responsibilities:
Accounts Payable
- Process and verify invoices, ensuring timely payment of liabilities, and maintaining vendor relationships.
- Allocate expenditures across multiple grants, resolve discrepancies and reconcile accounts
- Assist vendors with inquiries and researching issues/errors.
- Maintain and process W9, new vendor forms and ACH request
- Reconcile invoices to grant funds ensuring accuracy
- Mark payable paid in QuickBooks
- Adhere to compliance with accounting standards and internal controls.
- Assist with audits by providing necessary documentation and support.
- Run award reports to ensure funds are available before posting payables
- Update award status reports to reflect YTD cost weekly
- Perform other duties as assigned
Education/Experience:
Bachelor’s degree from four-year college or university in a Public Policy related field; or two to four
years related experience and/or training; or equivalent combination of education and experience.
Knowledge, Skills, and Abilities:
- 2-4 years of experience in accounting in accounts payable finance roles.
- Strong knowledge of accounting principles and practices.
- Proficiency in accounting software and Microsoft Office Suite, with an emphasis Excel.
- Excellent attention to detail and organizational skills.
- Strong analytical and problem-solving abilities.
- Good communication skills, both written and verbal.
- Ability to work independently and as part of a team.
Environmental Requirements:
- Most work is conducted in a typical indoor office environment.
- The position may require some nights and weekends week.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is:
- frequently required to sit, talk, and hear;
- occasionally required to walk;
- extensively uses hands and fingers to feel, handle, or operate objects, tools, or controls;
- constantly reaches with hands and arms;
- occasionally lifts and/or moves up to 30 pounds;
- extensively uses close vision, distance vision, color vision, peripheral vision, depth perception, and the
ability to adjust focus. - Constantly reaches with hands and arms.
- Occasionally lifts and/or moves up to thirty pounds.
- Extensively uses close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
This job description reflects management’s assignment of essential functions; it is not meant to be all-inclusive of the tasks that may be assigned.
Please apply by completing the form below. Application will remain open until the position is filled.
Grants Accountant – Grant Funded
Position: Grants Accountant
Reports to: Director of Finance
FLSA Status: Exempt
Work Arrangement: In Person
Grant Funded Position
Purpose:
The Greater Memphis Chamber serves as the Administrator and Fiscal Agent for the Greater Memphis Workforce Development Board (GMWDB) which leads the way in connecting job seekers and employers, providing skills training and work opportunities for youth and adults, analyzing, and sharing data to educate the public on workforce needs, and aligning community partners around workforce initiatives to help make Greater Memphis a place of economic opportunity for all. As the Accountant, you will play a pivotal role in supporting the local workforce development initiatives and fiscal components of the Greater Memphis Region Workforce Development Board.
The Grants Accountant performs accounting functions such as budget vs actuals analysis and forecasting for a variety of fund categories including General and Grant Fund. Communicates and works with management and ensures financials comply with Federal, State, and local laws, agreements, contracts, policies, and procedures. Assists in coordinating and performing professional accounting functions in the maintenance of accounting and internal control systems for the accounting department using established procedures and policies.
Essential Functions:
- Self-motivated, innovative, and strategic thinker with superb analytical skills
- Reviews invoices, vouchers, and all supporting documentation for accuracy Track non-WIOA grants expenses, revenues, and variances from the budgeted amounts and post accounts receivable.
- Assist with budget modifications for providers and the Workforce Board. Prepares and distributes monthly reconciliation reports for all Funds, Infrastructure Funding Agreement (IFA), etc.
- Update open ageing reports and ensure that all provider vouchers submitted for reimbursement are posted in grants system.
- Fully understand the importance of accurate budget tracking in financial decision making.
- Review provider invoices, vouchers, and all supporting documentation for accuracy.
- Assist with audit and prepare and submit financial records/reports as required.
- Assist Director of Finance in developing finance processes and procedures in accordance with state guidelines.
- Identifies opportunities for process improvement, efficiency enhancement, and the implementation of best practices.
Perform other duties as assigned by Director of Finance.
Requirements:
- Bachelor’s degree in business administration, Management, Finance, Public Administration and/or a combination of equivalent education and relevant experience
- 3 years of accounting experience and/or a combination of equivalent education and relevant experience
Knowledge, Skills, and Abilities:
- Requires the ability to apply logical thinking to define problems, collect data, establish facts, and draw valid conclusions.
- Interpret a variety of instructions in oral, written or diagrammatic form.
- Deal with several abstract and concrete variables.
- Requires the ability to learn and understand complex principles and techniques.
- Make routine independent judgements in absence of supervision.
- Acquire knowledge of topics related to primary occupation.
Environmental Requirements:
- Most work is conducted in a typical indoor office environment.
- The position may require work on some nights and weekends.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is:
- Frequently required to sit, talk, and hear.
- Occasionally required to walk.
- Extensively uses hands and fingers to feel, handle, or operate objects, tools, or controls.
- Constantly reaches with hands and arms.
- Occasionally lifts and/or moves up to thirty pounds.
- Extensively uses close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
This job description reflects management’s assignment of essential functions; it was not meant to be all-inclusive of the tasks that may be assigned.
Please apply by completing the form below. Application will remain open until the position is filled.